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  • November 2022 Board Meeting Minutes

November 2022 Board Meeting Minutes

  • November 09, 2022
  • 4:00 PM - 5:30 PM
  • Club Room, Creekside Clubhouse

MINUTES

Meeting Called to Order at 4:00 PM

Roll Call

Officers Present

President Stanley Maleski

Vice President

Past President Harriet Schwartz

Treasurer

Hiking Groups Representatives Present

Amblers: Carolyn Walkling

Ramblers: Amy Daniels,

Jane Blanchard

Trekkers: Angela Lusk

Sherri Dillard

Scramblers: Sue Margolis

Sherrie Hansen

I. Consent Agenda of Reports was

approved by the Board of Directors.

II. The Board approved the minutes of the

Annual Meeting of October 25, 2022

III. Members Forum

IV. Report on Camp Concord 2022: Harriet

Schwartz

This year’s Camp Concord Event was

shortened because of wildfire smoke. All

Rossmoor campers received a refund of

$180.each. Three individuals who had

canceled before the scheduled beginning of the

experience each received refunds of $500.

Next year, 2023. Rossmoor campers will

participate in a Senior Week experience next

year rather than as a separate week and the

event will be entirely managed by Camp

Concord with Rossmoor campers guaranteeing

their own individual payments

V. Report on 2023 Trails Club Budget Prep

Process: Harriet Schwartz

The Board Vice President chairs the Budget

Committee whose membership includes The

Board Vice President, Past President,

Treasurer and one non-Board member.

Projected Club income for 2023 is $7000. vs

$5400 For 2022. This increase is attributed to

the increase in annual dues to $20. The Board

voted to approve the 2023 Trails Club budget

as presented.

V. Summary Review of 2022 Incident

Reports: Harriet Schwartz

It is customary for the Board to review a

summary of the year’s incident reports at the

November Board meeting. That motion was

tabled for consideration at the next Trails Club

Board meeting (Jan 11 2023).


VI. Harriet Schwartz proposed that any new

policies or rules or revisions of existing policies

adopted by the Board be documented and

placed in the handbook and on the TCR

website. The Board moved to approve the

recording of all Board meetings.

Approved Consent Agenda Reports

I. Membership Report as of October 31, 2022:

Jean Fiske, Membership Coor

During October, Trails Club Group members

who joined during 2022 were contacted to

encourage attendance at the Annual Meeting

potluck and slideshow and also to attend a

special hike leading and website training

session to occur November 10. Reps continue

to receive monthly reports on new members to

help them to welcome them and answer their

questions.

As of October 31, there are 381 Trails Club

members, an increase of 8 from September 30.


Each group added new members. Group

composition as of October 31:

Ambler 114

Rambler 150

Scrambler 37

Trekker 75

Social 12

Monday Morning 8

II. Proposed BUDGET FOR 2023

Category $

INCOME

Membership Dues 7,000

Party Income

Trails Club Trips Revenue

Total income 7,000

EXPENSES

Club Computer and Software 1,400

First Aid Class and Replenish Kits 200

Insurance 205

Miscellaneous 500

Party Expenses 3,635

Printing and Copying 200

Room Rentals 600

Storage Lockers 60

Trails Club Trips

Zoom and Website License 200

Total expenses 7,000

Net income (loss) 0


PARTY EXPENSES

Budget $

After Hike End of Year Party 250

Annual Meeting 500

Chilli Party 10

Hike Leaders Party 125

July BBQ 1,000

New Members Social 200

Picnics 100

Potluck in March 250

Summer BBQ & Ice Cream Social 200

Holiday Party 1,000

Total Party Expenses 3,635


Trails Club of Rossmoor 1001 Golden Rain Road Walnut Creek, CA 94595


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