September 2023 Board Meeting Minutes

MINUTES

The meeting was called to order at 4:00 by Elliot Barenbaum, President. 

I. Board Attendance

Present

President: Elliot Barenbaum

VP: Sherri Dillard

Secretary: Frank Greaney

Treasurer: Al Peters

Past President: Stanley Maleski

Ambler Rep(s):  Marianna Tubman &  Carolyn Walkling

Rambler Rep(s): Amy Daniels 

Trekker Rep(s): Angela Lusk 

Scrambler Rep(s) Sherrie Hansen & Lori Wong

Absent

Rambler Rep: Jane Blanchard

Trekker Rep:  Judy Bentley

II. Minutes approval from the July 2023 meeting.

III. Reports: 

A. Treasurer

• Club is in sound financial condition and should end the year with a positive balance. 
  

B. Technology Co-chair, Webmaster - Anne Squire

• New Registrar volunteer: Joanie Boyle

• New Event Coordinators will be trained in last September: Molly Clopp & Kathy Devine

C. Trail Steward -  Larry Barclay

• From Jan. 3, 2020 to Sept. 3, 2023 volunteers, club members as well as many non-club members, have contributed one thousand sixty three (1,063) hours to Rossmoor trails maintenance, upgrades and new trails.  

Thank you volunteers.

• For perspective that represents a person working 8 hours a day for 133 days.

• Al Peters, Treasurer, passed along Larry's request for $100 to purchase re-bar to strengthen steps not completed by GRF.

  Request approval by the Board. 

D. New Members - Jean Fiske

• Total Club members as of the end of August was 385, a new high for the year.

• 26 New Members - July and August

• July New Member Orientation

• Jean is seeking ways to integrate new members and make them feel comfortable.
• • Stanley suggested that new members might find that joining hikes would likely help them meet members.  
  • The TCR Annual meeting was suggested as an opportunity to recognize new 2023 members.
  • New members might find that volunteering to help with the Annual Meeting would enhance their "on-boarding".

IV. OLD BUSINESS

• Initiating a Volunteer Trails Club Group - service to Land Trusts and Open Spaces. Elliot will continue to work on this.

• Membership Procedures, Policies and Guidelines Committee report.
• • 51% approval needed and must be dated an retained in the Board Binder. 
  • A revised Hiking Signup Form, with updated Incident Report section and instructions, was reviewed and discussed.  Adoption of this new form was voted and approved as revised by the Board.

• July 13 First Aid Class
• • Kudos from Board and members present. 
  • Harriet suggested that all members participate in a First Aid Class.
  • Discussion of possibly offering a CPR class.

III. Member Forum

• Clarification on purpose of the Members Forum: provide members an opportunity to speak to the Board.
• Diddo Clark expressed an interest in leading hikes.
• Idelle Lipman would like the Board to address recent e-mails seemingly unrelated to the mission of the Trails Club.
• Lynne Forrette commented on recent e-mails. 
• Harriet further commented on the 2016 issues regarding inappropriate use of emails.
• Anne Squire endorsed the brevity of hike descriptions.
• Carol Walkling emphasized that we are here to HIKE!
• Elliot recounted, in detail, his communications with Diddo.
• Stanley's Maleski moved that the President schedule a special meeting a week from September 13th to consider cancelling a member's membership in the Trails Club.  And that the president notifies the member of the time and place of the meeting.

III. New Business

• Cambria Safari Update
• • Orientation meeting for registrants will be Oct 5, 7-8:30, the Club Room at Creekside.

• Annual Meeting and Pumpkin Carving Contest - October 24.
  
• • (Please submit pictures from 2023 hikes and activities to Mark Forrette so he can build the slideshow).

• Adoption of Voting for Policy, Procedures and Guidelines
  
• • Proper and improper use of the email directory (incorporated in membership procedures, policies and guidelines).

Submitted by Frank Greaney, September 13, 2023