November 2024 Board Meeting

Trails Club of Rossmoor

Board Meeting Agenda

November 13, 2024

ROLL CALL: Anne

REVIEW OF AGENDA: Anne

APPROVAL OF MINUTES PRIOR MEETING: Anne

REPORTS:

• Treasurer's Report: Al Peters

• Budget Committee Report:  Mary Smith

• Club Membership: Joanie Boyle

• • 411 members as of November 13

  • • (1) in the last 7 days

    • (10) in the last 30 days

    • • (9) Amblers

      • (1) Social

  • 97 new members in 2024

  • Actual Group Counts are skewed due to group overlaps. Looking at %:

  • • 34% Amblers

    • 41% Ramblers

    • 15% Trekkers

    • 10% Scramblers

• Trail Steward Report: Kathy Devine for Larry Barclay

• Past Events: Kathy Devine

• • October Potluck, Pumpkin Contest & Annual Meeting - 142 signups

• Upcoming Events: Kathy Devine

• • Notable Volunteers Brunch (Nov 14) - 36 signups

  • Holiday Party (Dec 12) - 105 signups

  • • Signups deadline is December 1

  • Chili Fest (Jan 1, 2025)

• Safari Report: Anne

• • Asilomar, Oct 2024 - 36 participants 

  • Chico, April 2025 - registration begins Jan 1

  • Sisters, July 2025 (full)

  • Joshua Tree, November 2025 (full)

MEMBERS FORUM:  Anne

OLD BUSINESS: Anne

Trails Club Board Election and Change to By-laws

• President - Mary Smith

• VP - Don Barber

• Secretary - Bobbie Berkman

• Treasurer - Al Peters

• Ambler Reps - Lina Birch (2), Carol Evans (2)

• Rambler Reps - Harriet Schwartz (1), Nancy Verner (2)

• Trekker Reps - Rich Kinsey (1), Bill Patten (2)

• Scrambler Reps - Slava Tetelbaum (2), Marcelle Welch (1)

Membership voted to adopt the amendment required by GRF to reserve rooms for 2025. Article III has been updated to read:

• Membership is open to any Rossmoor resident interested in the above purpose and willing to observe the rules of the Club. The Rules, Policies and Procedures of the Golden Rain Foundation of Walnut Creek, including the GRF Guest Policy, are hereby incorporated by reference into the rules for membership in this Organization, and compliance therewith is expressly made a requirement for membership.

NEW BUSINESS: Anne

• Half year membership offer will end December 1, with new members enrollment valid for 2025.

• State of the Club 

• • Positives

  • • Membership continues to grow and the Club remains financially secure.

    • New Support volunteers have jumped right into their roles

    • • Joanie Boyle, Registrar

      • Mollie Clopp and Kathy Devine, Event Coordinators

      • Ellen Gilman, Rossmoor News liaison

      • Rich Kinsey taking on Calendar Coordinator role

      • Lori Miller-Klein will begin New Member Coordinator role in January

    • Strong leadership team elected for 2025.

    • Safaris and social events continue to be popular

    • We now have a sign to promote where and when hikes start

  • Concerns

  • • Indications of need to re-shuffle groups

    • • % of members identifying as Amblers has increased leading to mobility and agility issues (drivers and increased need for flatter walks).

      • Trekkers are still struggling

      • • Doug Lins led (40)+ hikes as of early October

      • Experienced hike leaders are aging

  • Website and data collection initiatives have stalled

  • • No ability to send texts yet

    • No method for easily quantifying who is leading and hiking and where

    • No searchable hike database other than AllTrails

  • Events continue to take disproportionate time and resources

  • • $ could be spent:

    • • reimbursing hike leaders for scouting mileage and Safari leaders for scouting accommodations and mileage

      • Agility, pole and trail map training (with Tice Valley Gym ?)

• Handing off the Gavel