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  • March 12, 2025 Board Meeting Minutes

March 12, 2025 Board Meeting Minutes

  • March 12, 2025
  • 4:00 PM - 6:00 PM
  • Club Room, Creekside Clubhouse

Minutes

Wednesday, March 12, 2025

Club Room Creekside, 4:00 PM

Officers

President: Mary Smith

Vice President: (vacant)

Secretary: (absent)

Treasurer: Al Peters

Past President: Anne Squire

Group Reps

Amblers: Carol Evans & Lena Birch

Ramblers: Nancy Verner &

Harriet Schwartz (absent)

Trekkers: Rich Kinsey & Bill Patten

Scramblers: Marcelle Welch &

Slava Tetelbaum (absent)

ROLL was called by Anne Squire.

Review of January minutes:

Corrections to minutes:

1. Al Peters -

“We are registered with the IRS but not the California Secretary of State. The action is to register with the state. I know this is confusing. California has no records that we exist.

Annually I file a federal tax return. We need to apply to California as a 501(c)7 organization.”

Approval of motion to apply for CA 501(c)7 status.

2. Many thanks to Marcy Weisshar and Gloria Reid for pulling off our Chili Party. It was a delightful occasion in spite of various issues such as the new alcohol policy. We couldn’t put on our social events without all the help from our hardworking volunteers.

Motion to approve January Minutes with corrections approved.

BOARD REPORTS:

Treasurer's Report: Al Peters

"Poppy Bank informed me that our account requires two signatures for checks over $1,000 (like the payment for the CPR & 1st Aid class). I wrote a check for more than that amount for the CPR class. I authorized payment.

Do we want to keep that requirement, increase the limit or do away with it? The Board should take a vote in any case so we are on record as to what our current policy is."

Motion to remove two signature requirement for checks over $1,000 approved.

Club Membership: Joanie Boyle

115 Lapsed member archived on 2/19/25 for non-payment of 2025 dues

Lapsed members received (3) email renewal requests prior

Any Lapsed member already registered for a Safari or paid event was reminded to pay or be dropped.

Paid membership as of March 5 - 341

Trail Steward Report: Larry

Trail work was on hiatus for the winter months.

(3) issues were reported that required trail repair.

(18) people showed up to weed at the Labyrinth on March 10th

Larry requested that the old trail map be reloaded on the website since the new signs are only 50% completed and people get confused.

[Anne updated the site to include both the old and new maps]

Upcoming Events & update on hosts: Kathy Devine

March 20 - Spring potluck & slide show

Idelle Lipman & Molly Clopp hosts, Rich Kinsey emcee'd.

June 3 - Picnic at Dollar Picnic area

July 17 - Summer Party - Cancelled

see Proposal to change event schedule below.

August 21 - Joanie Boyle would like a co-host to volunteer

October 28 - Jan Jones will help with pumpkin contest but Host(s) are needed for the Potluck portion of the Annual Meeting.

December 11 - Holiday Party

Janet Jolley, host with Shirley Wiegand assisting

OLD BUSINESS: Mary Smith

Feb 25th CPR & First Aid Training: Pat Kramm & Harriet Schwartz

went very well. Trainer was excellent

(21) members completed the course and were reimbursed fee.

March 5 Hike Leader Training: Anne Squire & Harriet Schwartz

(25) members showed up to discuss concerns about leading Hikes.

website assets were demoed

each participant was emailed the training powerpoint which includes link to "How to Lead a Hike".

Hike Leader Status

Amblers - successfully led new hikes and have good turnout

Ramblers - 1st quarter calendar was filled but 2nd needs leaders

Trekkers - on "life support"

Scramblers - doing fine

Publicity

Reminder to send hiking photos to Ellen Gilman for Rossmoor News articles (and to Mark Forrette for next year's slideshow).

Improved Notice Board - Kudos!!

Safaris: Anne Squire

March 13th - Sisters Safari Info Session, 2:00, Club Room

March 24th - Chico Safari Orientation, 4:00, Club Room

Proposed Safari to Tucson, March 22 - 27, 2026 approved.

Outings : Ros Carol

Filoli, March 30th

NEW BUSINESS: Mary Smith

Search for replacement for Don Barber, VP Position. Reps were asked to speak with members and solicit volunteers.

Event Coordinators Proposal to Revise Event Schedule: Kathy Devine

No one had volunteered to host the Holiday Party as of the Board Meeting. Shirley Wiegand volunteered to help if a host volunteered.Shirley asked Janet Jolley if she would consider hosting the Holiday Party rather than the Summer Party and she agreed.

Board approved cancelling the Summer party.

Proposal voted on by Board

Proposal to arrange a casual event for the JML Trust outlining their work for land conservation was approved. Hosted by Kathleen Stavis and open to the Rossmoor community.

MEETING CLOSED AT 5;12 PM


Trails Club of Rossmoor 1001 Golden Rain Road Walnut Creek, CA 94595


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