Maintain an electronic list (Registry) of current Trails Club members and include the following: local address, home and cell phone numbers, email address, hiking group, month/year joined.
Keep a file of all current completed membership/renewal applications and signed waivers. Transfer prior-year membership applications to the Membership Coordinator at the end of the year for archiving.
Add new members to the Registry as they join and provide electronic copies of their membership application and member contact information to the Membership Coordinator and Technology Coordinator.
Record checks/cash paid for membership/renewal dues and deliver checks/cash and a summary list to the Treasurer in a timely manner.
Compile the Annual Directory and Calendar of Events by combining the Calendar information provided by the Board President with the Registry. This information in integrated into an electronic document and printed by a local printing service. The printed documents and mailing labels are provided to the Membership Committee for distribution. A timeline for the preparation and printing of the Directory is determined by the Board President. An electronic version of this document is provided to the Technology Coordinator.
A Directory Supplement is printed mid-year (date set by the President) and distributed in a manner defined by the President and Membership Coordinator.
Trails Club of Rossmoor 1001 Golden Rain Road Walnut Creek, CA 94595